For student organizations in the Philippines
Run your student org like the best ones do.
Always free. No card. No limits.
A member directory that survives every batch. Free events with QR check-in. Officer roles, dues collection, and tournament tools — all on the free plan, forever, for student orgs.
Built for councils, fraternities, sororities, sports clubs, academic societies, and hobby orgs across the Philippines.
The problem
Most student orgs are run on spreadsheets and Messenger.
The roster lives in a Google Sheet someone forgot to share. Attendance is a paper sign-in sheet that gets lost after GenAss. RSVPs are scattered across a group chat, an Instagram DM, and a Facebook event. When the year ends, so does the institutional memory — the next batch of officers has to rebuild from scratch.
Meanwhile, your adviser wants attendance reports. Your sponsor wants a headcount. Your OSA wants a member list. You’re running a real organization, but the tools you use look nothing like one. There's no platform priced for student orgs — the ones built for companies cost more than your whole semestral budget.
So we made the platform free for student orgs. Forever. No catch.
How it works
Three steps. No setup call needed.
01
Create your org page.
Sign up in under a minute. Pick your org name, get your own subdomain (yourorg.experialabs.com), and load your school colors and logo. No card required.
One officer signs up. The org persists beyond their term.
02
Bring your members in.
Invite officers and members one by one, or upload your existing roster from a CSV — first name, last name, email. Tag members by batch, committee, or year level. Assign officer roles with access controls.
CSV import supports the spreadsheet you already keep.
03
Run your events for free.
Publish free events for GA, induction, intramurals, alumni reunions, or community service. Members RSVP, get a digital ticket, and you check them in with a QR scan on the door. Attendance is logged automatically.
Zero platform fees on free events. Forever.
Who it's for
Built for student orgs. Not for everyone.
✓We're built for
- Student councils and university student governments
- Academic societies (JPIA, JSWAP, JMA, JFINEX, and the like)
- Fraternities, sororities, and Greek-letter orgs
- Varsity teams, sports clubs, and intramural leagues
- Religious orgs, choirs, and ministry groups
- Hobby orgs (chess, robotics, dance, debate, esports)
- Alumni associations connecting graduates back to the org
—We're probably not a fit for
- —K-12 schools (kids under 13 need a parent account on Experia)
- —Commercial event organizers running ticketed concerts at scale — see /financing
- —Companies running internal employee events (use the standard Creator OS pricing instead)
- —Orgs that only need a one-time Google Form and never run repeat events
Use cases
Seven things student orgs run on Experia every semester.
01
GenAss attendance
Replace the paper sign-in sheet. Members RSVP, you scan a QR at the door, and quorum count is real-time.
02
Induction ceremony
Issue digital member IDs to new batches. Each member has a profile, a QR, and a permanent record on the org.
03
Application window
Collect, screen, and shortlist applicants in one inbox. No more Google Form → Sheet → DM chain.
04
Intramurals
Manage team rosters, brackets, and scores. Built-in tournament tools handle the draws so you don’t have to.
05
Alumni reunion
One source of truth for who’s coming back, what they pledged, and where to seat them. RSVPs from a single link.
06
Outreach / community service
Log headcount, hours, and beneficiaries per event. Export it for your OSA report at the end of the year.
07
Semestral dues
Optional, when your org is ready. Collect dues through paid member tiers with QR-verified benefits.
Need tournament brackets for intramurals? See Creator OS games & tournaments. Need to collect semestral dues? See membership management.
Platform advantage
Not a form builder. An actual platform.
Google Forms is great for a one-off RSVP. Eventbrite charges by the ticket. Neither remembers your members between events. Experia gives every org its own subdomain (yourorg.experialabs.com), a member directory that persists across batches, and exportable CSVs whenever graduating officers hand over.
Zero platform fees on free events. Forever. That isn’t a trial. It isn’t a freemium hook with a feature wall. The same QR check-in, the same attendance tracking, the same member-tier benefits used by the country’s biggest festivals — free for student orgs.
Pricing
You’ll never pay us. Free orgs stay free forever.
We don’t charge student orgs. Not a per-member fee, not a per-event fee, not a setup fee. The free plan isn’t a 30-day trial with a credit card on file at the end. It’s the plan we built for orgs that don’t have a budget line for software.
If your org ever runs a paid event (fundraiser ticketed concert, paid mixer) or starts collecting paid semestral dues, standard organizer pricing applies on those transactions only. See /pricing for the full breakdown.
“If you’re a student org and you’re paying for software, you’re doing it wrong.”
— The Experia team
Why Experia
A real platform for orgs — priced for student budgets.
01
Built for orgs that outlive any one officer.
Your president graduates. Your VP for membership transitions out. The roster, the events, the history — all of it stays. Hand over the OWNER role to next year’s officers and nothing is lost in translation.
02
Designed to look good for sponsors.
Your own subdomain, your school colors, your logo. When you pitch a sponsor or report to your adviser, you’re not showing them a generic Google Form — you’re showing them an org with a real presence and real data.
03
Made in the PH — used by the biggest events.
The same platform that runs music festivals, esports tournaments, and championship sports leagues in the Philippines. You get the same infrastructure, no compromises, no version-locked free tier.
Explore the platform
The rest of the platform, when you’re ready.
Most orgs start with member management and free events. If yours scales into ticketed events, dues collection, or sponsor management, the rest of the stack is right here.
01
Membership management
Paid tiers, dues, benefits, QR-verified perks. When your org is ready to monetize, the upgrade is one click.
Learn more →
02
Experia Finance
For when your org partners with a bigger production. Capital + category deals for 15,000+ attendee events.
Learn more →
03
Pricing
See the rate card for paid events and paid memberships. Free events and free members are always free.
Learn more →
FAQ
The questions student officers actually ask, answered plainly.
Is it really free?
Yes. Student orgs stay on the free plan forever — unlimited members, unlimited free events, no card required at signup, no expiry on the free tier. You only pay if you choose to sell paid tickets or collect paid membership dues, and even then only standard organizer pricing applies on those specific transactions.
What happens after this year’s officers graduate?
Member data, event history, and org settings persist on the organization — not on individual officers. Hand over by transferring the OWNER role to next year’s president and adding the new exec team as MANAGER or ADMIN. Nothing has to be rebuilt from scratch.
Can our adviser, OSA, or coach see what we run?
Yes. Add them as a STAFF or MANAGER role on the org. STAFF gets read-only visibility into events and members; MANAGER can co-edit and approve. You stay in control of access.
Can we sell paid tickets too — for a fundraiser or concert?
Yes. Free events stay free. If you also run a paid event (fundraiser, concert, ticketed mixer), standard organizer pricing applies on those paid tickets only. See /pricing for the breakdown.
Can we use our school colors and logo?
Yes. Every org gets a tenant subdomain (yourorg.experialabs.com) and a branding panel for colors, logo, and fonts. Your org page looks like your org, not like Experia.
Will it work with our existing Facebook and Instagram presence?
Yes. Keep posting on socials — share your event link or org page link in your captions. RSVPs, check-ins, and member records all flow through Experia. You don’t have to choose between the two.
Can we collect member dues through this?
Yes — through paid membership tiers. Set a price per semester or per year, attach benefits (free tickets to internal events, VIP seating, exclusive content), and let members pay online. Standard payment processing fees apply only on paid memberships.
We have 500 members in a Google Sheet. Can we import?
Yes. CSV import takes first name, last name, and email. Tag the batch on import so you can filter by year level later. Larger imports may take a few minutes — you don’t have to add members one by one.
Talk to us about your org
Run your org the way it deserves.
Most student orgs just sign up and start using it — free, no card. If you have a question first (we have 5,000 members, can it handle that? our adviser wants visibility, how does that work?), drop us a message and we'll reply within two business days.
No card required. Free forever for student orgs. Sign up takes about a minute.
Talk to us about your org
Tell us about your student org. We reply within two business days.